How long does a Nationally Coordinated Criminal History Check last?

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Australian National Character Check (ANCC) makes every effort to provide updated and accurate information to its customers. However due to the continuously changing nature of legislations for the Commonwealth and various States and Territories, it is inevitable that some information may not be up to date. The information on the website is general information only. The contents on the website do not constitute legal or professional advice and should not be relied upon as a substitute for legal or professional advice. While we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, suitability, accuracy or availability with respect to the information.

When applying for most jobs and roles in Australia, one of the common requirements is a police character check. If these roles fall within the sectors categorized as the "sensitive roles" some organizations mandate you to provide the Nationally Coordinated Criminal History Check result as a part of a risk mitigation strategy.

The Nationally Coordinated Criminal History Check result contains the updated list of an individual's convictions. It includes all Criminal history sourced from the various State/Territories criminal databases across Australia. However, it should be noted that Nationally Coordinated Criminal History Check results are not a permanently conferred certificate.

Does a Nationally Coordinated Criminal History Check certificate expire?

A Nationally Coordinated Criminal History Check is a point in time check as current as of the point of issue. For example, If a candidate receives their Nationally Coordinated Criminal History Check three months ago, it only contains convictions history up till that point.

A Nationally Coordinated Criminal History Check will remain valid as long as the requesting organisation or employer wants it to remain valid, depending on their internal risk mitigation strategies. Generally, most organisations and decision makers in Australia do not accept a check that is older than three (3) months.

What is the general validity period of a Nationally Coordinated Criminal History Check?

Since it is mostly at the discretion of organisations to interpret the results of Nationally Coordinated Criminal History Checks, there is rarely a consensus agreement. However, most organisations will not accept a police record check older than 3 months.

Furthermore, most employers will request that their existing workers submit updated police criminal check results within respectable periods (e.g. every one year or so).

In certain roles, the Australian government also ensures that employees have an updated background check result within specific periods.

What do I do if I get another conviction?

If you are within the period of getting an updated Nationally Coordinated Criminal History Check, and you get another conviction, apply to get an updated Nationally Coordinated Criminal History Check. In certain roles, it is an offence to hide details of a new conviction from your employers.

Some examples of those who work in sensitive roles are;

✔ Aged care services/Vulnerable care services

✔ Children related roles

✔ Certain financial roles

✔ Commercial drivers

How long does the record of a Nationally Coordinated Criminal History Check remain?

Convictions that are recorded against your name on the criminal database remain for life. However, if the court finds you guilty, but records no conviction, then it does not appear in your Police Criminal records.

Help, I have lost my copy of my Nationally Coordinated Criminal History Check result

Sometimes, candidates who have previously received their Nationally Coordinated Criminal History Check can no longer locate it for whatever reasons. If you have lost access to your result, you can contact the agency where you applied.

Australian National Character Check keeps copies of checks for 12 months.

If you obtained a check at the local police office, you must visit the police office for that copy.

However, a stored (old) copy of the check is not the same as a renewal of your Nationally Coordinated Criminal History Check.

How long does a police record check application take?

For all those who need to submit an "updated" check, you can apply online via ANCC. Successful applicants mostly get their results within 48 hours. The remaining that get referred for manual processing may take up to 15+ business days. Applicants can track their nationally coordinated criminal history checks to get updates on progress.

However, some other factors may lead to a delay in when applicant get their Nationally Coordinated Criminal History Check result;

✔ Sources of Criminal database;

a Nationally Coordinated Criminal History Check contains conviction history sourced from all criminal databases of all the States and Territories. For applicants who have lived in multiple areas, it may take longer to process their application.

✔ Manual Reviews

Manual review occurs when an official with the national check agency must supervise a check. Even though it is not uncommon (about 15% of Nationally Coordinated Criminal History Check applications are flagged), it can delay an application for additional 10 -15 working days. It, therefore, trumps the plans of the applicant if they need it urgently and applicants should therefore apply for their checks within a reasonable time frame to allow adequate time in case a check is referred for manual processing.

How do I receive my Nationally Coordinated Criminal History Check result?

Depending on the application source you choose, there are various ways to receive your results.

✔ Online application form

When you apply online via services like Australian National Character Check (ANCC), you will receive a digital copy of your Nationally Coordinated Criminal History Check sent to your email provided. You can submit this copy for an online application or verification.

Candidates can complete an application via their PC, Tablet or mobile devices.

✔ Local police office

Candidates who apply via the local police office may receive their results by post. The results are issued usually after 5-10 business days.

Since this method of application is partly paper-based it may require physical presence to certify identification documents. The issuance period may be slower.

✔ Local post office

The local post office also prepares and submits all Nationally Coordinated Criminal History Check applications sent through them. This method may also require physical attendance at a post office to certify ID documents.

What offences does a nationally coordinated criminal history check result reveal?

The police crime check result discloses all the convictions and legal offences of an individual convicted by a court. These offences are called Disclosable Court outcomes (DCOs), and they are but not limited to;

• Convictions and Charges against corporate organisations
• Sexually related offences
• Traffic charges for which an individual is convicted in a court
• All Sentences and Convictions
• Pending court charges and offences

“Offences" not disclosed on your Nationally Coordinated Criminal History Check

Not all your “offences” are considered Disclosable and will therefore not show up on nationally coordinated criminal history checks

Some offences are not considered “serious” or lack the jurisdiction standing to be included in your DCOs:

These offences are, and are not limited to;

• Convictions outside the country.
• Diversion programs.
• Punitive measures by third party institutions or other professional bodies and unions.
• Offences outside the jurisdiction of Australian police agencies and courts.

Why does a police history check expire?

Technically, a Nationally Coordinated Criminal History Check does not expire nor lose its validity. However, since it is a point-in-time check, it means some convictions may get stale. Also, an older check does not contain newer convictions (if any) and does not give accurate history of the individual.

Since nationally coordinated criminal history checks are crucial in many spheres of the economy, it is wise to request an updated Nationally Coordinated Criminal History Check that reflects your current records.

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