How to get a Nationally Coordinated Criminal History Check for a job or employment in Australia

The information on this webpage is to be read in conjunction with this disclaimer:
Australian National Character Check (ANCC) makes every effort to provide updated and accurate information to its customers. However due to the continuously changing nature of legislations for the Commonwealth and various States and Territories, it is inevitable that some information may not be up to date. The information on the website is general information only. The contents on the website do not constitute legal or professional advice and should not be relied upon as a substitute for legal or professional advice. While we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, suitability, accuracy or availability with respect to the information.

Nationally Coordinated Criminal History Checks are one of the most important documents in recruitment, licensing, probity and other roles in Australia. In a number of private/self-employment ventures, you will need a Nationally Coordinated Criminal History Check certificate.

Nationally Coordinated Criminal History Check certificates for employment is one of the easiest and fastest types to get. Now, there are approved service providers in Australia that return nationally coordinated criminal history checks online, some within 24 hours of applying and the remaining that get referred for manual processing taking longer.

How to apply for a Nationally Coordinated Criminal History Check from an Approved Service Provider

When you apply through an approved provider like Australian National Character Check - ANCC, you will receive your Nationally Coordinated Criminal History Check certificate electronically.

However, you can also apply to get a hard copy of the Nationally Coordinated Criminal History Check certificate if you request one at the payment stage of the application.

The application process on ANCC is completely online. The application form requires you to complete personal data requests like;

• Full Name
• Addresses for past 5 years
• Date of Birth
• Email
• And other personal information along with identification documents as required

The ANCC forwards all completed applications to the National Checking Agency to run the check.

Applying through the AFP

The Australian Federal Police authorizes and issues all Nationally Coordinated Criminal History Check certificates. The application form is paper-based and applicants should allow at least two weeks for processing.

Applying through the Local Post Office

The local post office forwards all Nationally Coordinated Criminal History Check applications submitted through them. Applying via the post office may require your physical attendance to verify identification documents and the process may not be completely online.

How to apply for an Australian Nationally Coordinated Criminal History Check online

There are many ways to apply online for a Nationally Coordinated Criminal History Check, but a convenient and generally faster method is applying via Australian National Character Check.

You can complete the application process for a Nationally Coordinated Criminal History Check by following these steps;

1. Using your internet-enabled device (mobile, tablet or PC), log on to the https://www.australiannationalcharactercheck.com.au/Police-Check-Application.html
2. Select the Start a New Check in the options and Proceed to answer the questions.
3. Fill (completely) the required fields correctly and carefully, including your preferred and valid e-mail and mail addresses.
4. Select the purpose of the Nationally Coordinated Criminal History Check (Probity, Visa, Paid employment, and co). If you select wrongly, you will have to pay for a new one.
5. Remit the stipulated fee that appears using any of our advanced online paying options - PayPal, Credit card, Debit Cards, MasterCard, and co
6. Provide other information as required - e.g. Previous names, Address history, etc.
7. Provide the Identification documents (4) for the Nationally Coordinated Criminal History Check that is needed to vet your data.
8. Confirm all information you provide before submitting

How to verify your data for a Nationally Coordinated Criminal History Check

When you begin an application for a Nationally Coordinated Criminal History Check, ANCC will verify the data you have provided. You also need to provide three forms of identification.

These are;

✔ One (1) Commencement of ID document
✔ One (1) Primary Use in Community Document
✔ One (1) Secondary Use in Community Document

All of the IDs you submit must correspond to the legal name that you have provided in the application form else you will be required to provide evidence of a change of name by the Registry of Births, Deaths and Marriages.

Can you use a Nationally Coordinated Criminal History Check for employment purposes for other purposes?

No, a Nationally Coordinated Criminal History Check is suited for the purpose you apply for;

If you apply for a Nationally Coordinated Criminal History Check for employment purposes, you can only use it for employment.

The Nationally Coordinated Criminal History Check certificate is a dedicated certificate only suited for the purpose written on it.

Therefore when applying for a Nationally Coordinated Criminal History Check, it is crucial to select the correct purpose for what you need it for. If you select an incorrect purpose, you may have to re-apply for another Nationally Coordinated Criminal History Check certificate.

Which roles require a Nationally Coordinated Criminal History Check certificate?

While organisations may request a Nationally Coordinated Criminal History Check as part of their internal policies, it is mandatory in other roles.

Where the applicant will be in proximity or close relationship with children, vulnerable, public trust and properties, the workplace may mandate them to submit a Nationally Coordinated Criminal History Check certificate as part of their internal risk mitigation policies.

Examples of roles where you must submit a Nationally Coordinated Criminal History Check are;

• Roles where the individuals will work in proximity/direct service to the “vulnerable” populations (e.g. aged care Nationally Coordinated Criminal History Checks).
• Teachers/professors
• Rural Fireman Service
• Financial roles
• Solicitors, welfare reps, and many others
• Obtaining licenses for occupations or registrations such as Checks for Real Estate agents, Nurses and the rest.
• When applying for Commonwealth related jobs (Check must be obtained via the AFP)

Can you apply for a Nationally Coordinated Criminal History Check for your employee?

Some organizations do not trust the authenticity of the Nationally Coordinated Criminal History Check submitted by employees or candidates. In such cases, the organization can apply for a Nationally Coordinated Criminal History Check on behalf of the applicant through approved agencies like ANCC.

ANCC provides a business portal for nationally coordinated criminal history checks that business and enterprise customers can use. The business portal lets organisations order nationally coordinated criminal history checks, track their progress and view results. This is all completed with the applicant's informed consent.

What offences are shown in a Nationally Coordinated Criminal History Check for Employment?

The Nationally Coordinated Criminal History Check certificate will contain all your court interactions and convictions ever given. Since it is for employment purposes, it will contain details of any offences or charges that relate to the role.

• Charges for offences in corporate organisations
• Sexually related offences
• Traffic charges on a check for which an individual is convicted
• Sentences and Convictions E.g. Assault criminal offences
• Good behaviour bonds on a Nationally Coordinated Criminal History Check if it relates to the role and the offence for the bond is releasable as per the stipulations of the GBB
• Pending court charges and offences

How long does it take to get a Nationally Coordinated Criminal History Check for employment purposes?

ANCC's Nationally Coordinated Criminal History Checks are usually returned within 24 hours when you apply online (in the majority of cases).

However, your Nationally Coordinated Criminal History Check may take more than 15 working days hours if it is flagged for manual review.

Manual review means that an official will have to supervise the checking process. This will further the time the applicant gets their Nationally Coordinated Criminal History Check by between 10 and 15 business days.

Copyright & Disclaimer

The content on this website is communicated to you on behalf of Australian National Character Check™ (ANCC®) pursuant to Part VB of the Copyright Act 1968 (the Act).

The material in this communication may be subject to copyright under the Act. Any further reproduction of this material may be the subject of copyright protection under the Act.

You may include a link on your website pointing to this content for commercial, educational, governmental or personal use.

The contents of this website do not constitute legal advice and should not be relied upon as a substitute for legal or professional advice.